Objectives of this Tutorial
Generally: To read and reply to e-mail messages.
Specifically: On completion of this section, you will be able to:
- Open and reply to messages
- Read Attachments
- Set Flags
- Find a message based on content
Reading Mail Messages
Messages that are sent to you appear in your Inbox. When new mail arrives in your Inbox, the header appears in bold, indicating that you have not read it.
To open and respond to a message
- Double-click the message to open it
- If you want to respond to the message, click one of the following toolbar buttons
Each of these buttons opens a new message containing the original message.
- Type your response, and click the Send button
Opening an Attached File
An attached file appears as an icon in your message.
- Double-click on the attached file's icon
The application used to create the attached file will also open.
Setting Message Flags
Flagging a message is a quick way to either mark a message for yourself to follow up or mark a message with a request for someone else. When a message is flagged, one of the following appears in the Flag Status column of the message list.
When the recipient receives a message with a flag, a comment on the purpose of the flag appears at the top of the message. If you set a due date, this will also appear. You can select one of the following flags from the list of flags in Outlook or type your own.
- Call
- Do not forward
- Follow up
- For your information
- Forward
- No response necessary
- Read
- Reply
- Reply to all
- Review
Finding a Message
As your Inbox grows in length with received messages there will come a time when you want to find a particular item but you do not know which message it was in. Outlook provides a Find feature for such occasions.
To find a message
- From the Standard toolbar, click the Find button
The following panel opens up above the Inbox.
Find Panel
- Ensuring that the Search all text in the message check box is selected
- In the Look for: text box, type in some text that appears in the message you are trying to find
- Click Find Now
The search takes place and the results are displayed.
Results of the find
- View the messages in the Preview Panel to find the right one
